Absences

• How do I deactivate and activate the Absences module?
• How does HR enter an absence for an employee?
• How does HR approve an employee's absence?
• How do I create a new absence type?
• How do I delete an absence?
• How does HR change an already approved absence?
• How do I request an absence using the compensation balance (i.e. use accrued extra days for having worked overtime hours)?
• Do managers receive a notification for auto-approved absences?
• How does HR make changes to an employee's compensation balance (i.e. the balance for having worked overtime hours)?
• Is HR notified when an employee requests an absence or when an absence request has been approved?
• How do I configure an absence type to be for an open-ended duration (no end date) or for part of a day (e.g. less than half a day)?
• How do I assign the role of Office Manager to an employee?
• Do Office Managers receive notifications of absences?
• How do I make adjustments to an employee's vacation balance, e.g., award an extra day?
• Can I cap the number of days that can be taken off work by absence type, i.e. to prevent the employee from exceeding their entitlement?
• When an employee has an open-ended absence, how are the expected work hours in their monthly timesheet treated?
• Do employees see their colleagues' absences?
• Can an employee request an absence on the same date as a pending (i.e. not yet approved) absence request?
• Can an employee request another absence on the same date as a previously approved absence request?
• How do I change an already submitted absence request?
• Can absences be requested in hours?
• Can absences be requested as open-ended, i.e. because the return to work date is not known?
• How do I close an open-ended absence?
• How do I request a partial absence for which I do not know the end date?
• Why do some types of absence not appear in the drop-down list when requesting an open-ended absence?
• Who approves an absence request if the employee does not have a manager?
• What is the difference between deleting an open-ended absence and ending an open-ended absence?
• In what order are absence requests shown to the manager?
• Does the manager receive a notification when an absence request is submitted?
• Does HR receive a notification when an absence request is submitted?
• How can I approve absence requests in bulk?
• How do I decline or delete absence requests in bulk?
• If an absence has already been approved, is it possible to modify or delete it?
• How is it possible to have a negative vacation balance?
• How is the number of days entitlement to vacation calculated?
• How do I set a default number of yearly vacation days (e.g. for new hires)?
• Is it possible to know when an absence request was made?
• If an employee reduces or increases their weekly contractual hours of work, will this affect their number of days vacation entitlement?
• How do I increase an employee's annual vacation entitlement?
• What types of absence reports can be run in the system?
• What happens to unused compensation days and unused vacation days?
• How do I set a maximum number of carried-over days for vacation balances?
• How do I set a maximum number of carried-over days for compensation balances?
• Is an attachment mandatory for certain types of absences (e.g. sickness)?
• Is it possible to assign the role of "Shared Approver" to employees for themselves (i.e. to be their own shared approver)?
• What is "Vacation Balance Rounding"?
• How do I configure vacation balance rounding?
• Why is the absence type not translated into my preferred language?
• How do I add translations for absence types?
• What is the "Share with Partner" function for?
• What is a "Shared Approver"?
• How do I assign the role of ''Shared Approver'' for Absence requests to an employee?
• Is it possible for different employees to have different Shared Approvers?
• Is the Shared Approver notified when an employee requests an absence?
• Can the Shared Approver approve or decline absence requests in bulk?
• How does a Shared Approver approve or decline absence requests in bulk?
• Is it possible to add an absence request for more than one employee at the same time?
• How do I add a bulk absence request for more than one employee at the same time?
• Is it possible to cap the number of days absence so that the system blocks the employee from exceeding maximum number of days permitted for each absence type, e.g. vacation, paternity leave, home moving leave?
• Is there a way to see absences for the entire year in a quick view?
• Does the calendar display employees' non-work days, i.e. days that an employee is not scheduled to work according to their weekly work schedule?
• Is it possible to filter the absences calendar by multiple employees simultaneously?
• Can my manager see my medical certificate?
• What is an attachment category in the Absences Module?
• How do I make an absences attachment category confidential so that the manager cannot see any attachments when the employee submits their absence request?
• How do I create an absences Attachment Category?
• When I cancel a previously approved absence request, does my manager need to approve it?
• Is there a workflow when an employee cancels a previously approved absence request?
• Can I add different percentages for "1st Period" and "2nd Period"?
• What do the percentages next to "1st Period" and "2nd Period" refer to?
• Can the percentages for "1st Period" and "2nd Period" be more than 100% on a working day?
• Can the percentage for "1st Period" and "2nd Period" for an open-ended or partial absence exceed the percentage set for "1st Period" or "2nd Period" in the employee's work schedule?
• How should HR configure the employee’s work schedule if the duration of each working day is not the same and the organisation does not want to treat the duration of an absence as being equal on each day?
• How should HR configure the employee’s work schedule so that the morning ("1st Period") and afternoon ("2nd Period") are not given equal weighting for an absence on that day?
• How does the system treat 2 open-ended or 2 partial absence requests on the same day?
• Will any unused vacation days / compensation days be carried over if an employee' s employment is terminated before or on 31st December?
• Why does the system allow an employee to request an absence that exceeds their entitlement / the maximum number of days permitted?
• How do I make adjustments to a group of employees' vacation balance, e.g., award an extra day?How do I make adjustments to a group of employees' vacation balance, e.g., award an extra day?
• How do I make adjustments to all the employees', vacation balances, e.g., award an extra day?
• Does the manager receive a notification when an absence request is automatically approved?
• How do I set up a notification so that the manager is informed when an absence request is automatically approved?
• How do I request an absence?
• How do I request a vacation absence?
• How can I archive an absence type?
• How can I cancel an absence request?
• Can HR cancel absence requests?
• How can a manager cancel an absence request?
• Is it possible to cancel past absence requests?
• Can a manager cancel past absence requests?
• Is it possible to cancel an approved absence request?
• How does the "Shared Approver" access the absence requests?
• Which absence types are included in the absenteeism report?
• How is the absenteeism rate calculated?
• How does the report calculate the workable days?
• What is the definition of a "workable day"?
• How can I rename an absence type?